1 — Product Summary

Product: AI TimeMate (working name) — an AI assistant that ingests tasks, calendar events, and goals to deliver optimized daily/weekly schedules, reminders, coaching, and automation suggestions for solopreneurs.

Core promise: “Do more focused, revenue-generating work in less time — with AI schedules that respect your energy and priorities.”

2 — Feature List (MVP → v1)

• Task ingestion: import tasks via Notion, Trello, CSV, and manual entry.
• Calendar sync: two-way Google Calendar integration for free/busy and event creation.
• AI scheduling engine: produces daily/weekly plans using priority, deadlines, estimated effort, and self-reported energy windows.
• Smart reminders & notifications: push / email / in-app reminders (snooze, reschedule).
• AI coach chat: ask the assistant for planning, batching, and focus tips; get short actionable scripts.
• Time-block templates: presets for deep work, admin, marketing, outreach, and learning.
• Analytics & productivity score: weekly report with suggestions and trend graphs.
• Automations: suggested automations for repetitive tasks (email templates, auto-fill timesheets).
• Mobile-first UI: minimal, accessible, offline-friendly caching for schedules.
• Exportable plans: CSV, ICS, shareable links.

3 — User Journey

4 — Suggested Tech Stack

Integrations & Auth

• Google Calendar API (OAuth2)
• Notion API, Trello API
• Stripe for payments
• Firebase/Auth0 for auth (or NextAuth if using Next.js)

5 — UI / UX Wireframes (Text Version)

Dashboard

Top: Today’s Focus (1–3 tasks), calendar strip, energy indicator. Middle: timeline view with draggable time blocks. Bottom: quick commands & AI chat.

Planner Page

Left: task list + filters. Center: day/ week timeline. Right: AI coach panel with suggested shifts and a “one-click schedule” button.

AI Chat

Persistent bottom-right chat bubble. Context window shows current schedule and top goals. Quick prompts: “Optimize my morning for deep work”, “Batch my outreach”, “Find a 2-hour slot tomorrow.”

6 — Example AI Prompt Flows (Production-ready)

Prompt: Create a daily schedule

{
"system": "You are an expert productivity coach for solopreneurs. You will produce concise, prioritized time-block schedules aligned to user constraints.",
"user": "User data: timezone=Europe/Casablanca, available_hours=9:00-17:00, energy_peaks=[9:00-11:00, 15:00-16:00], tasks=[{\"title\":\"Client work\",\"duration\":120,\"deadline\":\"2025-08-12\",\"priority\":1},{\"title\":\"Write IG captions\",\"duration\":45,\"priority\":2},{\"title\":\"Admin/Invoices\",\"duration\":30,\"priority\":3}], goals=[\"Launch product update\"]. Generate a schedule for today with time blocks, rationale (2-3 lines), and suggested focus-technique (e.g. Pomodoro)."
}

Prompt: Reschedule low-priority task

{
"system": "You are a scheduling assistant.",
"user": "Move low-priority tasks to the next available 60-minute block this week without disturbing existing high-priority blocks. If none exist, propose the earliest 45-minute slot in the weekend. Output in JSON with new start times and calendar event suggestions."
}

Tip: keep prompts short but precise. Use a small system message + structured user JSON input for reliability.

7 — Example Code Snippets

7.1 — Simple OpenAI call (Node.js / Express)

 // server.js (Node.js)
import express from 'express';
import fetch from 'node-fetch';
const app = express();
app.use(express.json());

app.post('/api/plan', async (req, res) => {
  const { userProfile, tasks } = req.body;
  const prompt = `You are a productivity coach... (build prompt using userProfile and tasks)`;
  const r = await fetch('https://api.openai.com/v1/chat/completions', {
    method: 'POST',
    headers: {
      'Content-Type': 'application/json',
      'Authorization': `Bearer ${process.env.OPENAI_API_KEY}`
    },
    body: JSON.stringify({
      model: 'gpt-4o-mini',
      messages: [{ role: 'system', content: 'You are an expert...' }, { role: 'user', content: prompt }],
      max_tokens: 700
    })
  });
  const data = await r.json();
  res.json(data);
});

app.listen(3000);

7.2 — Client-side: Inject plan into Google Calendar (JS snippet)

// After OAuth & having calendarId
const createEvent = async (calendarId, event) => {
  await fetch(`https://www.googleapis.com/calendar/v3/calendars/${calendarId}/events`, {
    method: 'POST',
    headers: { Authorization: `Bearer ${googleAccessToken}`, 'Content-Type': 'application/json' },
    body: JSON.stringify(event)
  });
};
// Example event shape:
const event = {
  summary: 'Deep Work — Client Project',
  start: { dateTime: '2025-08-10T09:00:00+01:00' },
  end: { dateTime: '2025-08-10T11:00:00+01:00' }
};
createEvent('primary', event);

7.3 — WordPress shortcode example (PHP) to embed a “Daily Plan” widget

<?php
// Put in theme's functions.php or plugin file
function aitimemate_daily_plan_shortcode($atts){
  $atts = shortcode_atts(array('user_id'=>0), $atts);
  ob_start();
  ?>
  <div id="aitimemate-widget" data-user="">
    <button id="load-plan">Load Today's Plan</button>
    <div id="plan-output"></div>
  </div>
  <script>
    document.getElementById('load-plan').addEventListener('click', async () => {
      const res = await fetch('/wp-json/aitimemate/v1/plan?user=');
      const json = await res.json();
      document.getElementById('plan-output').innerText = JSON.stringify(json, null, 2);
    });
  </script>
  <?php
  return ob_get_clean();
}
add_shortcode('aitimemate_plan', 'aitimemate_daily_plan_shortcode');
?>

8 — Data & Privacy Considerations

• Explicit consent for calendar and task access (OAuth scopes only when needed).
• Store minimal PII, encrypt tokens at rest, rotate keys.
• Offer on/off toggle for server-side LLM vs. client-side calls (privacy mode).
• Audit logging for schedule changes.

9 — Monetization Ideas

• Freemium: Basic scheduling free; premium for advanced AI planning, calendar automation, multi-account sync.
• Subscription tiers: Solo, Pro (team of 2–3), Agency (white-label templates).
• One-time paid templates / coaching sessions (AI-assisted planning + human coach).
• Affiliate integrations: premium integrations (Notion sync builder, premium Zapier recipes).

10 — Roadmap (3-month MVP)

1. Week 1–2: Core data model, Google Calendar & task import, basic UI.
2. Week 3–4: Build AI schedule generator, simple chat interface.
3. Month 2: Add Notion/Trello integrations, analytics dashboard.
4. Month 3: Polish UX, onboarding, Stripe payments, beta testing with 50 users.

11 — Example Marketing Copy (for landing)

Headline: Stop managing time. Start managing outcomes.

Subhead: AI-suggested schedules, energy-aligned time blocks, and automation prompts built for solopreneurs who want to ship more and stress less.

12 — Final Developer Notes & Next Steps

• Start with a tiny dataset and narrow scope: only Google Calendar + manual tasks before adding Notion/Trello.
• Keep prompt templates versioned in a repo so you can A/B test prompt variations.
• Instrument metrics early: schedule accept rate, reschedule frequency, retention at 7/14/30 days.

If you want, I can now: generate the actual repo README, a Postman collection for the APIs, or a mock front-end HTML/React prototype you can deploy to Vercel. Tell me which and I’ll produce the code next.